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Shortcut keys ABCs

Shortcut keys help provide an easier and usually quicker method of navigating and
using computer software programs. Shortcut keys are commonly accessed by using
the Alt (on IBM compatible computers), command key (on Apple computers), Ctrl,
or Shift in conjunction with a single letter. The de facto standard for listing a
shortcut is listing the modifier key, a plus symbol, and the single character. Or in
other words, "ALT+S" is telling you to press the Alt key and while continuing to
hold the Alt key, press the S key to perform the shortcut.

In addition to the shortcuts listed on this page, users can find the shortcut keys
to their most popular program by looking for underlined letters in their menus.
For example, in the picture to the right you'll can notice that the "F" in File has
been underlined. You will then know that you can press the Alt key and F to
access the File menu (Note: Some programs require the user press and hold ALT
to see the underlined characters). Finally, as can also be seen some of the
common features such as Open (Ctrl+O) and Save (Ctrl+S) have shortcut keys
assigned to them.

As you begin to work with shortcut keys you will notice that several applications
share the same shortcut keys. We have listed many of these keys in our 
basic PC shortcut keys section.

Note: Users outside the United States or users using a foreign copy of a Microsoft
Windows or Microsoft application may not be able to get all the below shortcut
keys to perform the function listed below.

Basic PC shortcut keys

The below basic shortcut keys are a listing of shortcut keys that will work with almost
all IBM compatible computers and software programs. It is highly recommended that
all users keep a good reference of the below shortcut keys or try to memorize the
below keys. Doing so will dramatically increase your productivity.

Shortcut Keys Description
Alt + F File menu options in current program.
Alt + E Edit options in current program
F1 Universal Help in almost every Windows program.
Ctrl + A Select all text.
Ctrl + X Cut selected item.
Shift + Del Cut selected item.
Ctrl + C Copy selected item.
Ctrl + Ins Copy selected item
Ctrl + V Paste
Shift + Ins Paste
Home Goes to beginning of current line.
Ctrl + Home Goes to beginning of document.
End Goes to end of current line.
Ctrl + End Goes to end of document.
Shift + Home Highlights from current position to beginning of line.
Shift + End Highlights from current position to end of line.
Ctrl + Left arrow Moves one word to the left at a time.
Ctrl + Right arrow Moves one word to the right at a time.

 

Basic PC shortcut keys

The below basic shortcut keys are a listing of shortcut keys that will
work with almost all IBM compatible computers and software
programs.It is highly recommended that all users keep a good
reference of thebelow shortcut keys or try to memorize the
below keys. Doing so will dramatically increase your productivity.

Shortcut Keys Description
Alt + F File menu options in current program.
Alt + E Edit options in current program
F1 Universal Help in almost every Windows program.
Ctrl + A Select all text.
Ctrl + X Cut selected item.
Shift + Del Cut selected item.
Ctrl + C Copy selected item.
Ctrl + Ins Copy selected item
Ctrl + V Paste
Shift + Ins Paste
Home Goes to beginning of current line.
Ctrl + Home Goes to beginning of document.
End Goes to end of current line.
Ctrl + End Goes to end of document.
Shift + Home Highlights from current position to beginning of line.
Shift + End Highlights from current position to end of line.
Ctrl + Left arrow Moves one word to the left at a time.
Ctrl + Right arrow Moves one word to the right at a time.

 

 

F1
  * Almost always used as the help key, almost every program
    will open the help screen when this key is pressed.
  * Enter CMOS Setup.
   * Windows Key + F1 would open the Microsoft Windows help
       and support center.
    * Open the Task Pane.

 

F2   
    * In Windows commonly used to rename a highlighted icon or file.
    * Alt + Ctrl + F2 opens a new document in Microsoft Word.
    * Ctrl + F2 displays the print preview window in Microsoft Word.
    * Enter CMOS Setup.

 

F3
  * Often opens a search feature for many programs including
       Microsoft Windows.
  * In MS-DOS  line F3 will repeat the last command.
  * Shift + F3 will change the text in Microsoft Word from upper
      to lower case or a capital letter at the beginning of every word.

F4
  *  Open find window.
  *  Repeat the last action performed (Word 2000+)
  *  Alt + F4 will close the program currently active in MS Windows.
  *  Ctrl + F4 will close the open window within the current active
        window in Microsoft Windows.

F5
  *  In all modern Internet browsers pressing F5 will refresh or reload
       the page or document window.
  *  Open the find, replace, and go to window in Microsoft Word.
  *  Starts a slideshow in PowerPoint.

 


F6
 * Move the cursor to the Address bar in IE and Mozilla Firefox.
 * Ctrl + Shift + F6 opens to another open Microsoft Word document.

 

F7
  * Commonly used to spell check and grammar check a document
       in Microsoft programs such as Microsoft Word, Outlook, etc.
  * Shift + F7 runs a Thesaurus check on the word highlighted.
  * Turns on Caret browsing in Mozilla Firefox.

 

F8
*  Function key used to enter the Windows startup menu, commonly
    used to access Windows Safe Mode.

 

F9 
*  Opens the Measurements toolbar in Quark 5.0.

 

F10
    * In Microsoft Windows activates the menu bar of open application.
    * Shift + F10 is the same as right-clicking on a highlighted icon,
        file, or Internet link.
    * Access the hidden recovery partition on HP and Sony computers.
    * Enter CMOS Setup.
 

F11   
   * Full-screen mode in all modern Internet browsers.
   * Ctrl + F11 as computer is starting to access the hidden recovery
       partition on many Dell computers.
   * Access the hidden recovery partition on eMachines, Gateway,
       and Lenovo computers.

 

F12
   * Open the Save as window in Microsoft Word.
   * Shift + F12 save the Microsoft Word document.
   * Ctrl + Shift + F12 prints a document in Microsoft Word.



Tip Earlier IBM computers also had F13 - F24 on the keyboards.
However, because these keyboards are no longer used they
are not listed on this page.

Introduction

Shortcuts are designed to help shorten the time required to
perform frequently used commands or actions. In the below
sections we have listed keyboard shortcut keys that can be
performed by pressing two or more keys at once. In addition
to keyboard shortcut keys, we have also listed command line
shortcut keys that can be typed in at the shell.

Tip Not all of the below shortcut keys and command line shortcuts
will not work on all variants of Unix and Linux.

Keyboard shortcut keys

CTRL + B Moves the cursor backward one character.
CTRL + C Cancels the currently running command.
CTRL + D Logs out of the current session.
CTRL + F Moves the cursor forward one character.
CTRL + H Erase one character. Similar to pressing backspace.
CTRL + P Paste previous line(s).
CTRL + S Stops all output on screen (XOFF).
CTRL + Q Turns all output stopped on screen back on (XON).
CTRL + U Erases the complete line.
CTRL + W Deletes the last word typed in. For example, if you typed
'mv file1 file2' this shortcut would delete file2.
CTRL + Z Cancels current operation, moves back a directory or takes
the current operation and moves it to the background.
See bg command for additional information about background.

Command line shortcuts

In addition to the below command line shortcuts, it is also helpful to
use the alias command that allows you to specify a keyword for
frequently used commands or mistakes.

~ Moves to the user's home directory.
!! Repeats the line last entered at the shell. See history command
for previous commands.
!$ Repeats the last argument for the command last used.
See history command for previous commands.
reset Resets the terminal if terminal screen is not displaying correctly.
shutdown -h now Remotely or locally shuts the system down.

Note that not all of the below shortcut keys will work in all versions
of Mac OS.

Open Apple + Down Opens the selected icon.
Shift + Click Select the icon and add it to the set of those
selected.
Tab Highlight the next icon inside the folder, in
alphabetical order.
Shift + Tab Highlight the previous icon inside the folder,
in alphabetical order.
Left arrow Used when viewing by icon to select the icon
to the left of the one highlighted.
Right arrow Used when viewing by icon to select icon to
the right of the one highlighted.
Up arrow Used to select the icon above the one currently
highlighted.
Down arrow Used to select the icon below the one currently
highlighted.
Open Apple + ? Mac help
Open Apple + E Eject
Open Apple + Shift + Up Arrow Used to direct the input focus to the desktop level.
Open Apple + M Minimize window
Open Apple + N New finder window
Open Apple + Shift + N New folder
Open Apple + W Close the current window.
Open Apple + C Copy the elected item to the clipboard.
Open Apple + X Cut the selected item.
Open Apple + V Paste item from the clipboard
Open Apple + L Make alias
Open Apple + R Show original item
Open Apple + T Add to favorites
Open Apple + O Open the selected icon.
Open Apple + F Display the find dialog box.
Open Apple + G Repeat the last find operation.
Open Apple + Shift + G Takes a snapshot of the screen and saves it
to a PICT file.

Microsoft Excel shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Excel.
See the computer shortcut page if you are looking for other
shortcut keys used in other programs.

Shortcut Keys Description
F2 Edit the selected cell.
F5 Go to a specific cell.
For example, C6.
F7 Spell check selected text
or document.
F11 Create chart.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks / windows.
Ctrl + Page up Move between Excel work sheets in the same
Excel document.
Ctrl + Page down Move between Excel work sheets in the same
Excel document.
Ctrl + Tab Move between Two or more open Excel files.
Alt + = Create a formula to sum all of the above cells
Ctrl + ' Insert the value of the above cell into cell
currently selected.
Ctrl + Shift + ! Format number in comma format.
Ctrl + Shift + $ Format number in currency format.
Ctrl + Shift + # Format number in date format.
Ctrl + Shift + % Format number in percentage format.
Ctrl + Shift + ^ Format number in scientific format.
Ctrl + Shift + @ Format number in time format.
Ctrl + Arrow key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.


 

 

Microsoft Word shortcut keys

Below is a listing of all the major 

shortcut keys in Microsoft Word.

Shortcut Keys Description
Ctrl + 0 Adds or removes 6pts of spacing before a paragraph.
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L

Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt
and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + < Decrease selected font -1pts if 12pt or
lower, if above 12 decreases font by +2pt.
Ctrl + [ Decrease selected font -1pts.
Ctrl + / + c Insert a cent sign (¢).
Ctrl + ' + <char> Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented è you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + <left arrow> Moves one word to the left.
Ctrl + <right arrow> Moves one word to the right.
Ctrl + <up arrow> Moves to the beginning of the line or paragraph.
Ctrl + <down arrow> Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Alt + Ctrl + F2 Open new document.
Ctrl + F1 Open the Task Pane.
Ctrl + F2 Display the print preview.
Ctrl + Shift + > Increases the highlighted text size by one.
Ctrl + Shift + < Decreases the highlighted text size by one.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
Ctrl + Shift + F12 Prints the document.
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in MSWord.
F7 Spellcheck and grammar check selected text or document.
F12 Save as.
Shift + F3 Change the text in Microsoft Word from uppercase to 
lowercase or a capital letter at the beginning of every word.
Shift + F7 Runs a Thesaurus check on the word highlighted.
Shift + F12 Save.
Shift + Enter Create a soft break instead of a new paragraph.
Shift + Insert Paste.
Shift + Alt + D Insert the current date.
Shift + Alt + T Insert the current time.

In addition to the above shortcut keys users can also use their
mouse as a method of quickly do something commonly
performed. Below some are examples of mouse shortcuts.

Mouse shortcuts Description
Click, hold, and drag Selects text from where you click and hold to the point
you drag and let go.
Double-click If double-click a word, selects the complete word.
Double-click Double-clicking on the left, center, or right of a blank line
will make the alignment of the text left, center, or
right aligned.
Double-click Double-clicking anywhere after text on a line will set a
 tab stop.
Triple-click Selects the line or paragraph of the text the mouse
triple-clicked.
Ctrl + Mouse wheel Zooms in and out of document.

Internet Explorer shortcut keys

Below is a listing of all the major shortcut keys in Microsoft
Internet Explorer. See the computer shortcut page if you are
looking for other shortcut keys used in other programs.

Shortcut Keys Description
Alt + Left Arrow Back a page.
Backspace Back a page.
Alt + Right Arrow Forward a page.
F5 Refresh current page, frame, or tab.
F11 Display the current website in full screen mode.
Pressing F11 again will exit this mode.
Esc Stop page or download from loading.
Ctrl + (- or +) Increase or decrease the font size, pressing '-'
will decrease and '+' will increase.
Ctrl + Enter Quickly complete an address. For example, type
computerhope in the address bar and press CTRL
+ ENTER to get http://www.computerhope.com.
Ctrl + D Add a Favorite for the page currently opened.
Ctrl + I Display available bookmarks.
Ctrl + N Open New browser window.
Ctrl + P Print current page / frame.
Ctrl + T Opens a new tab.
Ctrl + F4 Closes the currently selected tab.
Ctrl + Tab Moves through each of the open tabs.
Spacebar Moves down a page at a time.
Shift + Spacebar Moves up a page at a time.
Alt + Down arrow Display all previous text entered in a text box or
available options on drop down menu.
Alt + D Highlights the text in the address bar

Microsoft FrontPage shortcut keys

Below is a listing of all the major shortcut keys in
 Microsoft FrontPage.See the computer shortcut page 
if you are looking for other shortcut keys used in other programs.

Shortcut Keys Description
Ctrl + C Copy selected text.
Ctrl + X Cut selected text.
Ctrl + P Paste selected text.
Ctrl + K Create a hyperlink.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + U Underline highlighted selection.
Ctrl + L Left align the text.
Ctrl + R Right align the text.
Ctrl + E Center the text.
Ctrl + / Turn on or off the display of HTML tags.
Ctrl + S Save document.
Ctrl + Tab Switch between open web pages.
Ctrl + Ins Enter Line break.
Ctrl + Enter Move cursor above or below a table.
Ctrl + Shift + B Preview in web browser window.
Ctrl + Shift + < Decrease font size.
Ctrl + Shift + > Increase font size.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Alt + mouse double-click View the properties of a selected item.
For example, doing this on a table cell
would display the properties for that cell.

Microsoft Outlook shortcut keys

Below is a listing of all the major shortcut keys in
 

Microsoft Outlook. See the computer shortcut page 
if youare looking for other shortcut keys used in
other programs.

Shortcut Keys Description
Alt + S Send the e-mail
Ctrl + C Copy selected text.
Ctrl + X Cut selected text.
Ctrl + P Print selected text.
Ctrl + K Complete the name or e-mail being typed
in the e-mail address bar.
Ctrl + B Bold highlighted selection
Ctrl + I Italic highlighted selection
Ctrl + M Send and receive all
Ctrl + U Underline highlighted selection
Ctrl + R Reply to an e-mail.
Ctrl + F Forward an e-mail.
Ctrl + N Create a new e-mail.
Ctrl + Y Go to folder.
Ctrl + Shift + A Create new appointment to your calendar.
Ctrl + Shift + O Open the Outbox.
Ctrl + Shift + I Open the Inbox.
Ctrl + Shift + K Add a new task.
Ctrl + Shift + C Create a new contact.
Ctrl + Shift + J Create a new journal entry.
Ctrl + Shift + V Move folder.

 

Mozilla Firefox shortcut keys

Below is a listing of all the major shortcut keys in Mozilla Firefox.
See the computer shortcut page if you are looking for other
shortcut keys used in other programs.

Shortcut Keys Description
Alt + Home Go to home page.
Alt + Left Arrow Back a page.
Backspace Back a page.
Alt + Right Arrow Forward a page.
F5 Refresh current page, frame, or tab.
F11 Display the current website in full screen mode.
Pressing F11 again will exit this mode.
Esc Stop page or download from loading.
Ctrl + (- or +) Increase or decrease the font size, pressing '-'
will decrease and '+' will increase.
Ctrl + Enter Quickly complete an address. For example,
type computerhope in the address bar and
press CTRL + ENTER to get
http://www.google.com.
Shift + Enter Complete a .net instead of a .com address.
Ctrl + Shift + Enter Complete a .org address.
Ctrl + Shift + Del Open the Clear Data window to quickly clear
private data.
Ctrl + D Add a bookmark for the page currently opened.
Ctrl + I Display available bookmarks.
Ctrl + J Display the download window.
Ctrl + N Open New browser window.
Ctrl + P Print current page / frame.
Ctrl + T Opens a new tab.
Ctrl + F4 or Ctrl + W Closes the currently selected tab.
Ctrl + Shift + T Undo the close of a window.
Ctrl + Tab Moves through each of the open tabs.
Spacebar Moves down a page at a time.
Shift + Spacebar Moves up a page at a time.
Alt + Down arrow Display all previous text entered in a text box and
available options on drop down menu.

How do I create a Windows shortcut key?

Question

How do I create a Windows shortcut key?

Answer

Create a shortcut

Open the folder or directory that contains the program you

wish to create a shortcut for.
Right-click on the program and click Create Shortcut.
This will create a shortcut named "Shortcut to <your program>"
in the directory you are in. If you wish to rename this shortcut,
right-click the file and click rename.
Once the above steps have been completed, you can copy or
cut this shortcut and paste it anywhere to execute this program.

Assign shortcut key to that Windows shortcut

Once the shortcut has been created to assign a shortcut key to that
Windows shortcut follow the below steps.

Right-click the shortcut and click Properties.
Click the Shortcut tab.
Click in the Shortcut key box and press a letter. For example,
if you press "p" the shortcut key will automatically be made
Ctrl + Alt + P. Which means if saved when pressing Ctrl and
Alt and "P" all at the same time will run that shortcut.

 

 

 
 
 
   
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